How to Run A Hybrid Raffle (Paper + Online Tickets)

Overview

This comprehensive guide explains how to effectively combine traditional paper ticket sales with RaffleLink's online system. Learn how to set up, manage, and conduct draws for hybrid raffles that use both paper and online tickets.

Initial Setup

Registration Process

1. During raffle registration, select "Paper & Online Tickets" for Raffle Type

   • Note: This selection disables online draw functionality and requires a manual draw

2. Enter the total combined number of tickets (paper + online) in "Total Number of Tickets on Sale"

Ticket Numbering Strategy

Best Practice: Sequential Numbering

• Assign online tickets first, paper tickets last

• Example Setup:

  • Online tickets: #1 - #1000

  • Paper tickets: #1001 - #2000

• Benefit: Starting paper sales from the end of your sequence allows flexibility to add more online tickets if needed

Managing Paper Ticket Sales and Payments

Payment Collection

RaffleLink does not process paper ticket payments. You'll need to manage these independently.

Best Practices:

1. Use a dedicated cash box or point of sale system

2. Issue receipts for all transactions

3. Maintain a detailed sales log including:

   • Date of sale

   • Ticket numbers sold

   • Payment method

   • Amount received

   • Seller's initials

4. Reconcile payments daily if possible

Draw Methods

Option 1: Barrel Draw Using Manual Draw Report

Requirements:

• Manual Draw Report from RaffleLink

• Microsoft Word (for Label Merge)

• Printer

• Collection of physical paper ticket stubs

• Secure draw container/barrel

Steps:

1. Download the Manual Draw Report from Raffle Admin portal

2. Create ticket butts for online sales using Label Merge

   • Match size and format to your paper tickets

   • Include critical information: ticket number, buyer name

3. Combine printed online ticket butts with paper ticket stubs

4. Conduct the barrel draw

5. Use Manual Draw Report to match winning numbers with buyer details

Option 2: Marble Draw System

Best for: Raffles with limited prizes wanting to avoid printing costs

Requirements:

• Container

• Numbered balls/marbles (0-9)

• Manual Draw Report

Process:

1. Mark 6 and 9 with underline to differentiate

2. Draw sequence:

   • Start with highest digit position (e.g., thousands)

   • Draw one ball per number position

   • Return ball to container after each draw

   • Continue until complete number is formed

Example Scenarios:

• For 4000 tickets:

  • First draw: Use only 0-3

  • Subsequent draws: Use 0-9

• For 2589 tickets:

  • First draw: Use 0-2

  • Second draw: Use 0-5

  • Third draw: Use 0-8

  • Fourth draw: Use 0-9

Important Pre-Draw Considerations

1. Check Manual Draw Report for privacy preferences

2. Verify all paper ticket sales are properly recorded

3. Ensure cancelled tickets are removed from draw pool

4. Confirm all documentation is ready:

   • Manual Draw Report

   • Sales Report

   • Additional resources from "Resources" tab

Documentation Access

All necessary reports and documents can be found in your Raffle Admin portal:

• Manual Draw Report: Available throughout raffle duration

• Sales Report: Accessible for verification

• Additional resources: Located in "Resources" tab