# How to Conduct An Digital Draw via RaffleLink

### Pre-Draw Setup

#### Check Draw Type Settings

* Navigate to Edit Raffle Tab -> Ticket Count -> Draw Type
* Ensure "Digital" is selected
* [Digital draws for hybrid raffles](https://help.rafflelink.com.au/getting-started/special-raffles/how-to-run-a-hybrid-raffle-paper-+-online-tickets/method-1-digital-hybrid-draw-recommended)

<figure><img src="https://3625998664-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfS4dwIWWmBW5ZUO6Gdqv%2Fuploads%2F8KeNIbI7rm12KHqISDEI%2Fimage.png?alt=media&#x26;token=b8b1c954-aea8-4ccc-bd47-0e58d62781d2" alt=""><figcaption></figcaption></figure>

### Raffle Closure

#### Manual Closure

* Go to Draw Panel Tab
* Close raffle at chosen time
* *Important: Ensure all cash sales are properly recorded before closing the raffle to include all tickets in the draw.*

#### Automatic Closure

* Occurs at midnight on designated close date
* If not manually closed earlier

<figure><img src="https://3625998664-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfS4dwIWWmBW5ZUO6Gdqv%2Fuploads%2FpsKbGvYD4zl9Bbjs1RVV%2Fimage.png?alt=media&#x26;token=45fd671d-7835-4cac-940e-7cb36d417c8d" alt=""><figcaption><p>Closing Raffle</p></figcaption></figure>

### Conducting the Draw

#### Draw Process

IMPORTANT:&#x20;

* if you are conducting a hybrid raffle (online + paper tickets), please follow our guide here.&#x20;
* You will enter in your paper tickets sold and draw the raffle
* If a PAPER TICKET is selected, you will be prompted to draw a winning paper ticket from your pool of paper tickets and enter it into our system
* Please contact and coordinate prize retrieval with the drawn paper ticket winner accordingly

<figure><img src="https://3625998664-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfS4dwIWWmBW5ZUO6Gdqv%2Fuploads%2F7g3fNCPSvoDJLAudHPqw%2Fimage.png?alt=media&#x26;token=0fce230a-6ee3-438f-98a4-6db203ff38fa" alt=""><figcaption><p>Draw Button</p></figcaption></figure>

* On draw date:
  * Access Draw Panel Tab
  * Click "Draw Raffle" button
* System automatically:
  * Draws winners for all prizes
  * Displays list with:
    * Winning ticket numbers
    * Winner contact details
    * Anonymity preferences
  * Posts to your RaffleLink webpage automatically

<figure><img src="https://3625998664-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfS4dwIWWmBW5ZUO6Gdqv%2Fuploads%2FyvLFX4gi3H3kJfUj8hT1%2Fimage.png?alt=media&#x26;token=fb5a9c9d-04c3-4e45-bd2d-db231f3e9c0c" alt=""><figcaption></figcaption></figure>

<figure><img src="https://3625998664-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfS4dwIWWmBW5ZUO6Gdqv%2Fuploads%2FjqJIZMzgu2ea9Bo6Ls0e%2Fimage.png?alt=media&#x26;token=8ab83b60-0893-49c9-8a05-c01e367ec775" alt=""><figcaption><p>Public RaffleLink Webpage</p></figcaption></figure>

#### Best Practices

* Do not conduct draw in front of live audience
  * Protects winner privacy
* Draw privately first
* Announce winners through preferred method:
  * Microphone announcement
  * PowerPoint reveal
  * Other presentation methods
* *Note: New dramatic winner reveal features coming soon*

### Post-Draw Actions

#### Winner Management

1. Contact all winners
2. Coordinate prize collection
3. Follow privacy preferences for announcements

#### Fund Processing

* Occurs within two business days of draw
* Process includes:
  * Net proceeds transferred to organization's bank account
  * Payment and closing confirmation emails sent