How to Conduct An Digital Draw via RaffleLink

Pre-Draw Setup

Check Draw Type Settings

• Navigate to Edit Raffle Tab -> Ticket Count -> Draw Type

• Ensure "Digital" is selected

• Digital draws for hybrid raffles

Raffle Closure

Manual Closure

• Go to Draw Panel Tab

• Close raffle at chosen time

• Important: Ensure all cash sales are properly recorded before closing the raffle to include all tickets in the draw.

Automatic Closure

• Occurs at midnight on designated close date

• If not manually closed earlier

Closing Raffle

Conducting the Draw

Draw Process

IMPORTANT:

• if you are conducting a hybrid raffle (online + paper tickets), please follow our guide here.

• You will enter in your paper tickets sold and draw the raffle

• If a PAPER TICKET is selected, you will be prompted to draw a winning paper ticket from your pool of paper tickets and enter it into our system

• Please contact and coordinate prize retrieval with the drawn paper ticket winner accordingly

Draw Button

• On draw date:

  • Access Draw Panel Tab

  • Click "Draw Raffle" button

• System automatically:

  • Draws winners for all prizes

  • Displays list with:

    • Winning ticket numbers

    • Winner contact details

    • Anonymity preferences

  • Posts to your RaffleLink webpage automatically

Public RaffleLink Webpage

Best Practices

• Do not conduct draw in front of live audience

  • Protects winner privacy

• Draw privately first

• Announce winners through preferred method:

  • Microphone announcement

  • PowerPoint reveal

  • Other presentation methods

• Note: New dramatic winner reveal features coming soon

Post-Draw Actions

Winner Management

1. Contact all winners

2. Coordinate prize collection

3. Follow privacy preferences for announcements

Fund Processing

• Occurs within two business days of draw

• Process includes:

  • RaffleLink sends winner notification emails as well

  • Net proceeds transferred to organization's bank account

  • Payment and closing confirmation emails sent