How to Conduct A Manual Draw

Switching to Electronic Draw

Before proceeding with a manual draw, consider these easier electronic options:

If No Physical Tickets Sold

• Simply switch to online draw in your draw panel

• Conduct draw among electronic tickets only

If Physical Tickets Were Sold

• Enter paper tickets via cash sales entry as electronic tickets

• Email address required for each entry

  • Use organization's email if buyer's email unavailable

  • Note: Buyers won't receive confirmation in this case

• Once entered, switch to online draw in draw panel

• New digital ticket numbers will be assigned

Raffle Closure

Manual Closure

• Go to Draw Panel Tab

• Close raffle at chosen time

• Important: Ensure all cash sales are properly recorded before closing the raffle to include all tickets in the draw.

Automatic Closure

• Occurs at midnight on designated close date

• If not manually closed earlier

Draw Methods

Option 1: Barrel Draw Using Manual Draw Report

Reference: How to Print Your Online Tickets

Requirements:

• Must be logged in as Master Admin

• Manual Draw Report from RaffleLink

• Microsoft Word (for Label Merge)

• Printer

• Collection of physical paper ticket stubs

• Secure draw container/barrel

8KB

lift-the-lid-manual-draw-report with identity withheld.csv

Manual Draw Report Example

Steps:

1. Download the Manual Draw Report from Raffle Admin portal

2. Create ticket butts for online sales using Label Merge

   • Match size and format to your paper tickets

   • Include critical information: ticket number, buyer name

3. Combine printed online ticket butts with paper ticket stubs

4. Conduct the barrel draw

5. Use Manual Draw Report to match winning numbers with buyer details

Option 2: Marble Draw System

Best for: Raffles with limited prizes wanting to avoid printing costs

Requirements:

• Container

• Numbered balls/marbles (0-9)

• Manual Draw Report

Process:

1. Mark 6 and 9 with underline to differentiate

2. Draw sequence:

   • Start with highest digit position (e.g., thousands)

   • Draw one ball per number position

   • Return ball to container after each draw

   • Continue until complete number is formed

Example Scenarios:

• For 4000 tickets:

  • First draw: Use only 0-3

  • Subsequent draws: Use 0-9

• For 2589 tickets:

  • First draw: Use 0-2

  • Second draw: Use 0-5

  • Third draw: Use 0-8

  • Fourth draw: Use 0-9

Important Pre-Draw Considerations

1. Check Manual Draw Report for privacy preferences

2. Verify all paper ticket sales are properly recorded

3. Ensure cancelled tickets are removed from draw pool

4. Confirm all documentation is ready:

   • Manual Draw Report

   • Sales Report

Entering Manual Draw Results

1. Login to admin portal as Master Admin

2. Go to draw panel

3. Ensure raffle is closed

4. Click "Enter/Edit Manual Draw Results"

5. Input winning ticket numbers

   • Results will post to RaffleLink page

   • Raffle status changes to "drawn"

   • Enables funds processing