How to Conduct A Manual Draw

Before the Draw: Your Options

Even if you initially set up for a manual draw, you have several options before conducting your draw:

If No Paper Tickets Have Been Sold

You can switch to a digital draw by:

1. Going to Edit Raffle → Ticket Count

2. Set paper tickets to zero

3. Choose "Digital Draw" option

4. All tickets will now be drawn digitally

If Paper Tickets Have Been Sold

You have two options:

Option 1: Digital Hybrid Draw (Recommended)

1. Switch to digital draw in Edit Raffle → Ticket Count

2. When closing your raffle, enter:

   • Total number of paper tickets sold

   • Total amount collected from paper sales

3. System will conduct a fair draw including both ticket types

4. If a paper ticket wins, you'll be prompted to draw from your paper tickets and enter the winning number

Option 2: Traditional Manual Draw

Continue with the manual draw process as outlined below.

Raffle Closure

Manual Closure

• Go to Draw Panel Tab

• Close raffle at chosen time

• Important: Ensure all cash sales are properly recorded before closing the raffle to include all tickets in the draw.

Automatic Closure

• Occurs at midnight on designated close date

• If not manually closed earlier

Step 1: Closing Raffle

Conducting a Manual Draw

Required Materials

• Manual Draw Report (download from admin dashboard)

• All paper ticket stubs

• All printed online tickets (if using Option 2)

• Secure draw container/barrel

• Independent witness (optional but recommended)

Raffle Reports -> Manual Draw Report

Manual Draw Report Example

8KB

lift-the-lid-manual-draw-report with identity withheld.csv

Manual Draw Report Example File

Draw Methods

Choose one of these proven methods:

Barrel Draw

1. Download the Manual Draw Report from Raffle Admin portal

2. Create ticket butts for online sales using Label Merge

   • Match size and format to your paper tickets

   • Include critical information: ticket number, buyer name

   • FULL GUIDE HERE: Printing Your Online Tickets
3. Combine printed online ticket butts with paper ticket stubs

4. Conduct the barrel draw

5. Use Manual Draw Report to match winning numbers with buyer details

Option 2: Marble Draw System

Best for: Raffles with limited prizes wanting to avoid printing costs

Requirements:

• Container

• Numbered balls/marbles (0-9)

• Manual Draw Report

Process:

1. Mark 6 and 9 with underline to differentiate

2. Draw sequence:

   • Start with highest digit position (e.g., thousands)

   • Draw one ball per number position

   • Return ball to container after each draw

   • Continue until complete number is formed

Example Scenarios:

• For 4000 tickets:

  • First draw: Use only 0-3

  • Subsequent draws: Use 0-9

• For 2589 tickets:

  • First draw: Use 0-2

  • Second draw: Use 0-5

  • Third draw: Use 0-8

  • Fourth draw: Use 0-9

Important Pre-Draw Considerations

1. Check Manual Draw Report for privacy preferences

2. Verify all paper ticket sales are properly recorded

3. Confirm all documentation is ready:

   • Manual Draw Report

   • Sales Report

Important: Entering Manual Draw Results

1. Login to admin portal as Master Admin

2. Go to draw panel

3. Ensure raffle is closed

4. Click "Enter/Edit Manual Draw Results"

5. Input winning ticket numbers

   • Results will post to RaffleLink page

   • Raffle status changes to "drawn"

   • Enables funds processing