How to Conduct A Manual Draw
Before the Draw: Your Options
Even if you initially set up for a manual draw, you have several options before conducting your draw:
If No Paper Tickets Have Been Sold
You can switch to a digital draw by:
Going to Edit Raffle → Ticket Count
Set paper tickets to zero
Choose "Digital Draw" option
All tickets will now be drawn digitally
If Paper Tickets Have Been Sold
You have two options:
Option 1: Digital Hybrid Draw (Recommended)
Switch to digital draw in Edit Raffle → Ticket Count
When closing your raffle, enter:
Total number of paper tickets sold
Total amount collected from paper sales
System will conduct a fair draw including both ticket types
If a paper ticket wins, you'll be prompted to draw from your paper tickets and enter the winning number
Option 2: Traditional Manual Draw
Continue with the manual draw process as outlined below.
Raffle Closure
Manual Closure
Go to Draw Panel Tab
Close raffle at chosen time
Important: Ensure all cash sales are properly recorded before closing the raffle to include all tickets in the draw.
Automatic Closure
Occurs at midnight on designated close date
If not manually closed earlier
Conducting a Manual Draw
Required Materials
Manual Draw Report (download from admin dashboard)
All paper ticket stubs
All printed online tickets (if using Option 2)
Secure draw container/barrel
Independent witness (optional but recommended)
Draw Methods
Choose one of these proven methods:
Barrel Draw
Download the Manual Draw Report from Raffle Admin portal
Create ticket butts for online sales using Label Merge
Match size and format to your paper tickets
Include critical information: ticket number, buyer name
FULL GUIDE HERE: Printing Your Online Tickets
Combine printed online ticket butts with paper ticket stubs
Conduct the barrel draw
Use Manual Draw Report to match winning numbers with buyer details
Option 2: Marble Draw System
Best for: Raffles with limited prizes wanting to avoid printing costs
Requirements:
Container
Numbered balls/marbles (0-9)
Manual Draw Report
Process:
Mark 6 and 9 with underline to differentiate
Draw sequence:
Start with highest digit position (e.g., thousands)
Draw one ball per number position
Return ball to container after each draw
Continue until complete number is formed
Example Scenarios:
For 4000 tickets:
First draw: Use only 0-3
Subsequent draws: Use 0-9
For 2589 tickets:
First draw: Use 0-2
Second draw: Use 0-5
Third draw: Use 0-8
Fourth draw: Use 0-9
Important Pre-Draw Considerations
Check Manual Draw Report for privacy preferences
Verify all paper ticket sales are properly recorded
Confirm all documentation is ready:
Manual Draw Report
Sales Report
Important: Entering Manual Draw Results
Login to admin portal as Master Admin
Go to draw panel
Ensure raffle is closed
Click "Enter/Edit Manual Draw Results"
Input winning ticket numbers
Results will post to RaffleLink page
Raffle status changes to "drawn"
Enables funds processing
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