# How to Conduct A Manual Draw

### Before the Draw: Your Options

Even if you initially set up for a manual draw, you have several options before conducting your draw:

#### If No Paper Tickets Have Been Sold

You can switch to a digital draw by:

1. Going to Edit Raffle → Ticket Count
2. Set paper tickets to zero
3. Choose "Digital Draw" option
4. All tickets will now be drawn digitally

#### If Paper Tickets Have Been Sold

You have two options:

[**Option 1: Digital Hybrid Draw (Recommended)**](https://help.rafflelink.com.au/getting-started/special-raffles/how-to-run-a-hybrid-raffle-paper-+-online-tickets/method-1-digital-hybrid-draw-recommended)

1. Switch to digital draw in Edit Raffle → Ticket Count
2. When closing your raffle, enter:
   * Total number of paper tickets sold
   * Total amount collected from paper sales
3. System will conduct a fair draw including both ticket types
4. If a paper ticket wins, you'll be prompted to draw from your paper tickets and enter the winning number

**Option 2: Traditional Manual Draw**

Continue with the manual draw process as outlined below.

### Raffle Closure

#### Manual Closure

* Go to Draw Panel Tab
* Close raffle at chosen time
* *Important: Ensure all cash sales are properly recorded before closing the raffle to include all tickets in the draw.*

#### Automatic Closure

* Occurs at midnight on designated close date
* If not manually closed earlier

<figure><img src="https://3625998664-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfS4dwIWWmBW5ZUO6Gdqv%2Fuploads%2Fgr7IV1UCj414xEIePW7c%2Fimage.png?alt=media&#x26;token=6b4a6d48-810e-4703-b6e2-353afac11312" alt=""><figcaption><p>Step 1: Closing Raffle</p></figcaption></figure>

### Conducting a Manual Draw

#### Required Materials

* Manual Draw Report (download from admin dashboard)
* All paper ticket stubs
* All printed online tickets (if using Option 2)
* Secure draw container/barrel
* Independent witness (optional but recommended)

<figure><img src="https://3625998664-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfS4dwIWWmBW5ZUO6Gdqv%2Fuploads%2Fb5ebmFBtJJnbO65aLOk7%2Fimage.png?alt=media&#x26;token=74c9a81f-dd18-463a-8b75-ed8145b7e48d" alt=""><figcaption><p>Raffle Reports -> Manual Draw Report</p></figcaption></figure>

<figure><img src="https://3625998664-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfS4dwIWWmBW5ZUO6Gdqv%2Fuploads%2FUxaNAJcbAs74SKNAPIct%2Fimage.png?alt=media&#x26;token=2dbfe30f-2209-4a71-8e0b-b34108fd812c" alt=""><figcaption><p>Manual Draw Report Example</p></figcaption></figure>

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Manual Draw Report Example File
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#### Draw Methods

Choose one of these proven methods:

**Barrel Draw**

1. Download the Manual Draw Report from Raffle Admin portal
2. Create ticket butts for online sales [using Label Merge](#reference-how-to-print-your-online-tickets)
   * Match size and format to your paper tickets
   * Include critical information: ticket number, buyer name
   * FULL GUIDE HERE:[ Printing Your Online Tickets](https://help.rafflelink.com.au/managing-your-raffle/closing-and-drawing/how-to-conduct-a-manual-draw/printing-your-online-tickets)
3. Combine printed online ticket butts with paper ticket stubs
4. Conduct the barrel draw
5. Use Manual Draw Report to match winning numbers with buyer details

#### Option 2: Marble Draw System

**Best for:** Raffles with limited prizes wanting to avoid printing costs

**Requirements:**

* Container
* Numbered balls/marbles (0-9)
* Manual Draw Report

**Process:**

1. Mark 6 and 9 with underline to differentiate
2. Draw sequence:
   * Start with highest digit position (e.g., thousands)
   * Draw one ball per number position
   * Return ball to container after each draw
   * Continue until complete number is formed

**Example Scenarios:**

* For 4000 tickets:
  * First draw: Use only 0-3
  * Subsequent draws: Use 0-9
* For 2589 tickets:
  * First draw: Use 0-2
  * Second draw: Use 0-5
  * Third draw: Use 0-8
  * Fourth draw: Use 0-9

### Important Pre-Draw Considerations

1. Check Manual Draw Report for privacy preferences
2. Verify all paper ticket sales are properly recorded
3. Confirm all documentation is ready:
   * Manual Draw Report
   * Sales Report

### *Important*: Entering Manual Draw Results

1. Login to admin portal as Master Admin
2. Go to draw panel
3. Ensure raffle is closed
4. Click "Enter/Edit Manual Draw Results"
5. Input winning ticket numbers
   * Results will post to RaffleLink page
   * Raffle status changes to "drawn"
   * **Enables funds processing**

<figure><img src="https://3625998664-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FfS4dwIWWmBW5ZUO6Gdqv%2Fuploads%2FTnnBFByQoO0nhxH82YC5%2Fimage.png?alt=media&#x26;token=5be06cce-f4ea-44ef-a265-3d3ee05baefe" alt=""><figcaption></figcaption></figure>