Method 1: Digital Hybrid Draw (Recommended)

Method 1: Digital Hybrid Draw (Recommended)

Our new digital hybrid draw system makes it easy to run a hybrid raffle while keeping the convenience of our digital draw system. This method is mathematically fair, compliant with regulations, and significantly reduces administrative work.

How It Works

1. During Registration

   • Set your total number of tickets (e.g., 2000)

   • Allocate how many will be online (e.g., 1500)

   • The difference becomes your paper ticket allocation (e.g., 500)

   • Select "Digital Draw" as your draw type

   • Choose your starting online ticket number

Registering a Hybrid Raffle

1. Ticket Numbering

   • We recommend numbering your paper tickets to start after your online ticket range

   • Our pre-filled paper tickets for download will start after your online ticket number range

Example:

• Total tickets: 3000

• Online tickets: 2500

• Starting online ticket number: 1

• Result:

  • Online tickets: #1 - #2500

  • Paper tickets: #2501 - #3000

Pro Tip: Start selling paper tickets from the highest number (#3000) working backwards. This gives you the flexibility to increase your online ticket allocation if needed without disrupting your paper ticket numbering.

1. Selling Paper Tickets

   • Sell paper tickets via cash or EFTPOS

   • Issue and RETAIN ALL paper ticket stubs

   • Keep track of total paper tickets sold

   • Reconcile proceeds daily

   • Maintain paper records of buyer information

2. Before the Draw

   • Close your raffle in the Draw Panel tab

   • Enter the total number of paper tickets you sold

   • Enter the total proceeds from paper ticket sales

   • This registers your paper tickets in the system for the draw

   • If you make a mistake you can edit the paper ticket count before drawing

   • If the entry is successful, you will see a transaction for paper ticket as the very last entry in your Raffle Reports Tab

Draw Panel

Paper Ticket Entry

Raffle Reports

1. Drawing Winners

• Ensure you have entered in the correct number of paper tickets

• Click "Draw Raffle" to conduct the digital draw

• The system performs a fair draw across both ticket pools

• If an online ticket wins, their details are automatically displayed

• If a paper ticket wins, you'll be prompted to:

  1. Draw a winner from your physical paper ticket batch

  2. Enter their winning ticket number in the system

  3. Retain their contact information for your records

  4. Remove this ticket from the paper ticket batch so it does not winner again if you need to draw another paper ticket

Public Display of Winners on your RaffleLink Page Before Paper Ticket Winner is Entered

Admin Dashboard -> Draw Panel -> Enter Paper Ticket Number

Enter Winning Paper Ticket Number

Admin Dashboard -> Draw Panel | After Entering the Winning Paper Ticket Number

Raffle Page After Paper Ticket Winner Inputted

Fair & Compliant Draw

Our digital hybrid draw is designed to be 100% fair and compliant with raffle regulations. Here's how it works:

Say you have 2500 online tickets and 500 paper tickets:

• Our system treats this exactly like one barrel with all 3000 tickets inside

• When drawing a winner, every single ticket has an equal chance

• If ticket #2600 wins (a paper ticket), you simply pick one ticket from your paper batch to award that prize

• The odds are exactly the same as if you had printed everything and mixed it together

It's Both Simple and Fair:

• Each ticket can only win once

• The system is random and unbiased

• Paper tickets have the same chance as online tickets

• You maintain proper records of all winners

• Everything is documented for compliance

Printing Paper Tickets

Our system provides ready-to-print paper tickets:

• Available in your admin dashboard's Resources tab

• Choose standard or large size

• Includes tear-off section (one for buyer, one for you)

• Print on regular paper or card stock

• Pre-filled with your raffle details and correct numbers

Need professionally printed tickets? Contact us to arrange this.