How to Setup an Early Bird Incentive Prize

Early Bird Prize Implementation Guide

Overview

Early bird prizes are a powerful strategy to drive initial ticket sales and create excitement for your raffle campaign. This guide will walk you through both the strategic planning and technical implementation of early bird prizes using our platform.

Strategic Planning

Selecting Your Early Bird Prize

Your early bird prize doesn't need to be large to be effective. The key is creating urgency and excitement. Consider these options:

• Partner with local businesses for donated prizes

• Create experience-based prizes (dinner for two, event tickets)

• Bundle smaller items into an attractive package

• Use merchandise or gift cards

The ideal early bird prize value is typically 10-20% of your main prize value.

Timing Your Early Bird Draw

Strategic timing maximizes the effectiveness of your early bird promotion:

• Set the draw date within the first 30-50% of your campaign

• Consider scheduling it 2-3 weeks into a 6-8 week campaign

• Align the draw with a community event or weekend for maximum exposure

• Allow enough time for proper promotion before the draw

Technical Implementation

Setting Up Your Early Bird Prize

1. Create your raffle campaign as normal

2. In your raffle description, include a prominent early bird section:

🎁 EARLY BIRD PRIZE DRAW 🎁
Buy your tickets before [Date] to enter our special early bird draw!

Prize includes:
- [Prize details]
- [Prize details]
- [Prize details]

Early bird winner will be drawn on [Date] at [Time].
Winner will be notified via phone/email and announced on our social media.

Conducting the Early Bird Draw

Option 1: Using Raffle Reports (More Automated)

1. Navigate to "Raffle Reports" in your dashboard

2. Download the "Sales Report" and/or view the tickets up to your early bird deadline

3. Use a random number generator to select the winning ticket

4. Document the draw results

Option 2: Manual Draw (Better for Events)

1. Switch your raffle to "Manual Draw" mode temporarily

2. Generate the "Manual Draw Report" up to your cut-off time

3. Print the ticket list

4. Conduct a physical draw

5. Document the draw results

6. Switch back to online mode after the draw

After the Draw

1. Record the winning ticket details

2. Contact the winner via phone/email

3. Announce the winner on your social media channels

4. Update your raffle page description to show the early bird prize has been won

5. Continue promoting your main raffle prizes

Coming Soon

We are developing new features to streamline the early bird process:

• Integrated early bird prize displays

• Automated early bird draw functionality

• Winner notification system

• Social media integration

These features will be automatically available in your dashboard once released.

Examples

Sample Social Media Announcement

🎁 EARLY BIRD PRIZE ALERT! 🎁
Buy your raffle tickets before [Date] to win:
[Prize details]
[Prize details]
[Prize details]

Every ticket purchased before the deadline gets TWO chances to win:
1️⃣ Early Bird Draw on [Date]
2️⃣ Main Raffle Draw on [Date]

Get your tickets now: [Link]
#RafflePrizes #Fundraising #Community

Sample Winner Announcement

🎉 CONGRATULATIONS to our Early Bird Prize Winner! 🎉
[Winner's first name] from [Suburb] has won our amazing early bird package:
[Prize details]

There's still time to win our main prizes:
[Main prize details]

Get your tickets now: [Link]
#RafflePrizes #Winner #Community

Need Help?

Contact our support team for assistance with:

• Setting up your early bird prize

• Conducting the draw

• Winner notification

• Technical questions

Email: [email protected] Phone: [phone]