> For the complete documentation index, see [llms.txt](https://help.rafflelink.com.au/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.rafflelink.com.au/managing-your-raffle/promotion-and-sales/how-to-enter-cash-sales/cash-entry-forms.md).

# Cash Entry Forms

### Overview

Our Cash Entry Forms are designed to help you efficiently collect ticket purchase information at events or through volunteers. These A5-sized forms make it easy to:

* Record customer details for cash ticket sales
* Maintain organized records of sales
* Easily transfer information to the online system later

{% file src="/files/PQ7HIVxIUPlsKcMMHNnH" %}

{% file src="/files/pXg3bVhGyupP9UfKUXiL" %}

### How It Works

#### Step 1: Preparation

1. Download the Excel File with the A5 forms
2. Fill in the red text in the template (i.e., organization, logo, ticket packages etc.)
3. Print the forms out
4. Cut and distribute forms to your volunteers/sellers
5. Brief volunteers on:
   * Required fields
   * Available ticket packages
   * Your cash handling process

#### Step 2: At the Event/Sale

Volunteers should:

1. Have purchaser fill out all required details on the form:
   * Name
   * Email
   * Phone
   * Address (if required for your state)
   * Ticket package selection
2. Collect cash payment
3. Keep forms organized and secure with payments

#### Step 3: Processing Sales

After collecting completed forms:

1. Use the [Bulk Cash Sales Entry](/managing-your-raffle/promotion-and-sales/how-to-enter-cash-sales/new-bulk-cash-sales-entry.md) feature to enter multiple sales
2. Keep original forms for your records (especially important for states requiring address collection)
3. Verify all sales appear in Raffle Reports

### Tips & Best Practices

* Print extra forms to have on hand
* Have volunteers check forms are filled out completely
* Keep forms organized by date/location
* Consider having a dedicated cash handler
* Enter sales into the system during off-peak hours
* File completed forms by state if address collection is required

### Important Notes

* Forms help maintain paper trail for cash sales
* Original forms serve as backup records
* Essential for states requiring address collection
* Makes bulk entry process more efficient


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